When was this privacy policy last updated?

August 30, 2020

latest updates:
August 30, 2020: added Webex as videoconferencing tool of choice
July 31, 2020: removed Google Analytics from site

What does this privacy policy cover?

This privacy policy contains information on what types of data we collect and how we use it. "We" is the Austria-American Society for Styria, c/o Center for Inter-American Studies, University of Graz, Elisabethstraße 59/II, 8010 Graz, registration umber 066673199. If you have additional questions or require more information about our privacy policy, do not hesitate to contact us through email at contact@oag-stmk.at.

We reserve the right to make changes to this privacy policy at any time and for any reason. We will alert you about any changes by updating the 'Last Updated' date of this privacy policy. Any changes or modifications will be effective immediately upon posting the updated privacy policy on the site, and you waive the right to receive specific notice of each such change or modification. You are hence encouraged to periodically review this privacy policy to stay informed of updates. You will be deemed to have been made aware of, will be subject to, and will be deemed to have accepted the changes in any revised privacy policy by your continued use of the site after the date such revised privacy policy has been posted.

User Choices

We are a data controller of your information. The legal basis for collecting and using the personal information described in this privacy policy depends on the personal information we collect and the specific context in which we collect the information:

  • Processing your personal information is in our and your legitimate interests.
  • We need to comply with the law (i.e., if we are legally required to provide specific types of information, we have to do so).
  • We will retain your personal information only for as long as necessary for the purposes set out in this privacy policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies. If you are a resident of the European Economic Area (EEA), you have certain data protection rights.
  • We collect minimal information about our members:
  • (a) name,
  • (b) user name,
  • (c) password,
  • (d) address,
  • (e) email address, and
  • (f) membership status.
  • This information is stored in a database hosted on servers located in Austria. Only the password is encrypted.
  • Under certain circumstances, you have the following data protection rights:
  • The right to access, update, or to delete the information we have on you.
  • The right of rectification.
  • The right to object.
  • The right of restriction.
  • The right to data portability.
  • The right to withdraw consent.

Mailing List

By signing up to the mailing list, you agree that we can use the data you've provided for internal purposes (e.g. maintaining a members' registry). We will not forward your data to anyone, unless required to do so by law.

Log Files

We follow a standard procedure of using log files. These files log visitors when they visit websites. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, which sites you visited on our website, and the number of clicks. These data sets are not linked to any information that is directly personally identifiable (indirectly if, for example, you have a static IP address).

The purpose of collecting this information is for analyzing trends, administering the site, tracking users' movements on the website, and gathering demographic information.

Cookies and Web Beacons

Like any other website, We use 'cookies.' These cookies are used to store information including visitors' preferences, and the pages on the website that the visitor accessed or visited. The information is used to optimize user experience by customizing our web page content based on visitors' browser type and/or other information.

Third-Party Websites

Our website contains links to third-party websites that are not affiliated with us. Once you have used these links and leave our website, any information you provide to these third parties is not covered by this privacy policy, and we cannot guarantee the safety and privacy of your information. Before visiting and providing any information to any third-party websites, you should inform yourself of the privacy policies and practices (if any) of the third party responsible for that website, and should take those steps necessary to protect the privacy of your information. We are not responsible for the content or privacy and security practices and policies of any third parties, including other sites, services or applications that may be linked to or from our site.

Note that our website uses videos embedded from our Facebook page. If you are logged onto Facebook or any service affiliated with Facebook, information on you watching our videos will be processed by Facebook. For Facebook's privacy policy, see here.

Videoconferencing via Cisco Webex

As a result of the ongoing COVID-19 pandemic, we offer various services online, from virtual talks to virtual discussions. We use Cisco Webex for these purposes. Cisco has servers in the European union and has SCCs in place that make possible its use after the cancelation of the EU-US Privacy Shield. Please note that when participating in one of our online offerings, your data will be processed by Cisco.  For their data protection and privacy policy, see here.

Security Measures

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our best efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse. Any information disclosed online is vulnerable to interception and misuse by unauthorized parties. Therefore, we cannot guarantee complete security if you provide personal information on this website.

Children's Information

We do not knowingly solicit information from, or market to, children under the age of 13. If you become aware of any data we have collected from children under the age of 13, please contact us using the contact information provided below.

Server Location

This website is hosted by Suspace Webhosting. Suspace is an eco-friendly Austrian host that uses Austrian servers.

Consent

By using our website, you consent to the current version of our privacy policy and agree to its terms and conditions.

Email: contact@oag-stmk.at